Velos eResearch

Our Objective:
To provide clinical researchers & study staff with user-friendly technology infrastructure for managing studies, tracking subjects, and facilitating analysis, while maintaining the privacy and safety of participants.

What is Velos eResearch?
Velos eResearch is a web-based clinical research management application that is designed specifically for investigators and their research teams. Velos eResearch  supports processes for patient recruitment, patient scheduling, budgeting, invoicing, and milestone management, data safety monitoring, adverse event reporting, system integration, data collection and study execution.

Velos eResearch allows all study -related information to be centralized and can be accessed from anywhere, anytime. Password protected, the account is accessible only to authorized personnel. It is easy to use, reliable and completely secure.

What are the Advantages in Velos?

  • Entirely web-based, accessible from any browser
  • No new username & password, uses CaneID
  • Coordinating tool for multi-site studies
  • Fully-auditable, supports 21 CFR Pt 11 compliance
  • Focuses on investigators and their study teams; incorporates their workflow
  • Easy to use system allows users to be productive in minutes or hours, not weeks or months
  • Conduct and coordinate more trials simultaneously
  • Increased protocol compliance
  • Real-time monitoring of study across the organization
  • Centralized access to all study-related information
  • Efficient and secure communication system
Why should we use Velos?
Today, at least 95% of study administration is done on paper, in spreadsheets, and on various, sundry databases. An integrated, network-based system gives investigators, study coordinators and clinical departments much improved research information capabilities. Velos was designed from the ground up to support both study administration and clinical data management in a single, integrated environment.
For studies where we are the coordinating site, Velos eResearch is solving "the last mile" problem. Velos provides end-to-end electronic clinical trial data collection, where study data comes directly from source systems (e.g. labs, adverse events and medical records) at the sites, to the lead investigator and monitors, and on to the coordinating site. Such a system infrastructure is a major leap forward in clinical trial automation for both sponsors and investigators. Velos enables "Direct Data Capture" as compared to "Electronic Data Capture".

Key features that support our clinical research efforts:

Study Administration:
  • Protocol Management
  • Patient Scheduling
  • Regulatory Reporting
  • Adverse Event Management & Reporting
  • Data Safety Monitoring
  • Budgets, Milestones, Invoices
  • Invoice Payment Receipts and Processing
  • Management of research organizations, personnel, and collaborators
Clinical Data management:
  • Patient Profiling
  • Longitudinal patient level information collection and analysis
  • Study Specific Data Collection and Analysis
  • Workflow Configuration
  • Integration with internal and third party information systems

Training Opportunities:
Work with your department administration to find out when your department is scheduled to come on-line with Velos. The Velos support team has training delivery options in multiple formats. Contact the resinfo@med.miami.edu if you have any questions.

Velos Deployment:

  • Phase 1
    Starting in late September 2007 and continuing for 3-6 months, our initial deployment will require us to perform system validation so that we can comply with the appropriate regulations, adopt UM’s single sign-on system, thoroughly train our internal support staff on the product, support processes associated with budget development & enrollment processes for the CRIS & CRRC offices, and configure Velos to support a common framework for study management. These items will be tested with a subset of new and existing studies.
  • Phase 2
    Starting Spring 2008 and continuing for 3-6 months has two tracks. Track one targets the training and development needs of some selected early adopter organizations, such as Neurology and the Cancer Center. As these organizations come on-line, training will focus on a queue of other interested parties. Track two focuses on integration with IDX for demographics, eProst for protocol information, and various selected clinical lab repositories.
  •   Subsequent phases are in their design stages, but will target data collection training and central services, additional integration and roll-out.